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DUTIES OF DAS&RDC TREASURER 1. Treasurer is a member of the Executive Board. 2. A Treasurer's report shall be submitted at Council meetings and Executive Board meetings. Maintain a file of these reports. 3. Maintain books showing income, expenditures, and justify these with budget items. Document entries so that income or expense per budget item can be identified in later years. 4. Maintain a checking account and savings account at prescribed institution. Savings account is a Money Market Fund. CAUTION - only three check withdrawals per month per law. Pay bills by check, noting bills with check number, then file. If there is a statement number on a bill, write it on the check. Balance the checking and money market account with monthly statements. 5. Maintain approximately $50.00 cash on hand. This is to make change. Collect money at Mini-Dances. $1.00 per person, as of May 1987. 6. Make up a budget in August, with the help of the President the past Treasurer and the Auditor, to present to the Executive Board for their approval at the September E-Board meeting to be presented to the Council reps, for vote in September. 7. At September meeting notify Council Representatives that clubs' Council dues are due and must be paid by November 30th. See Article III, Section I of DAS&RDC Constitution. 8. Pay insurance premiums and bonds as invoices are submitted by Insurance Chairman. Bonding is required for President, Treasurer, Bulletin Editor and Bulletin Treasurer. 9. Callers Association pays one-half the telephone bill for the year. Year runs from July 1 thru June 30, the following year. Bill them in May. Round Dance Council pays one-half of the Post Office Box rental. 10. State due should be sent to State Treasurer each January after determining number of clubs paying dues. Mileage is paid to Sr. and Jr. Reps and 3R Reps to Colorado State Council Meetings @ $.25 per mile as of 8/1990. (The committee felt that one of the reps should attend the 3R meeting and bring news back to the Denver 3R Rep. This would cut down on the expense by paying only two couples instead of three to attend the state meetings. 11. Prior to June meeting, obtain signature cards from bank to transfer authorization to incoming Treasurer and President, or other authorized officer. 12. Treasurer is responsible for ordering Council Badges and/or Dangles for presentation at June meeting to incoming officers. 13. Books should be audited in December, March, and June and must be ready for new Treasurer by August 1. 14. Perform other duties as directed by President. Revised 7/10/97 close this window |
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